The questions we are asked before the first booking.
Straight answers on quoting, customs, documents and transit — the things worth knowing before you move cargo with anyone, not just with us.
Quotes and booking
What do you need from us to price a shipment?
Four things: what the cargo is (with weight and dimensions, or the container type), where it moves from and to, when it needs to ship, and the Incoterm if one has been agreed. With those we can come back with a routing and a firm quotation rather than a placeholder rate.
How is a freight quotation actually built up?
A door-to-door price has five parts: pickup and origin handling, export clearance, the freight leg itself, import clearance with duties and taxes, and final delivery. We quote them as separate lines so you can see what each stage costs and what changes if you shift an Incoterm or a routing.
Do you handle small shipments, or only full containers?
Both. Smaller consignments move as LCL — sharing container space with other shippers — or as air freight when timing matters more than cost. We advise which one actually works out better once handling and transit are counted, because below a certain volume the answer is not obvious.
Do you ship personal effects, or only commercial cargo?
Mostly commercial cargo, but our packing, relocation and mobility service moves household goods and personal effects too — packed, documented and cleared under the customs rules that apply to personal shipments, which differ from commercial ones.
Customs and documents
What documents does a typical export from India need?
At minimum: a commercial invoice, a packing list and the shipping bill filed through ICEGATE under your Importer-Exporter Code. Depending on the commodity and the destination, certificates of origin, licences or inspection certificates are added. We prepare and check the full set before the cargo gates in, because a document error discovered at the port costs days.
Can you clear imports we have bought from an overseas supplier?
Yes — import clearance is one of our core services. We classify the goods, compute the duty before the vessel or flight arrives, handle any partner-agency requirement such as FSSAI or BIS, and deliver cleared cargo to your warehouse.
How is customs duty calculated?
On two things: the classification of the goods (the HS code) and their assessable value. Getting the classification right the first time is most of the job — it decides the duty rate and any exemption the goods qualify for. We confirm both before arrival so the entry clears without surprises.
Who pays the duties and taxes — the buyer or the seller?
That is exactly what the Incoterm on your sale decides. Under DDP the seller carries them to the door; under DAP, FOB or EXW more of the cost and risk sits with the buyer. We work under all the common terms and will tell you plainly which costs land on your side before you commit to a booking.
Shipping and transit
How long will my shipment take?
It depends on the lane and the routing, and we would rather quote a real transit than a brochure number. Direct sailings are faster; transhipment adds days but often costs less; air freight is days rather than weeks. Every quotation we issue states the expected transit for the routing it prices.
Can you move dangerous goods or temperature-controlled cargo?
Yes, with the right preparation. Dangerous goods move under IATA and IMDG rules with proper classification, packing and declarations; perishables move in reefer containers or on temperature-managed air routings. Tell us at enquiry stage — both need arrangements made before booking, not after.
How do we follow the shipment once it is moving?
You have one accountable contact, and we update you at each milestone — booked, gated in, sailed or flown, arrived, cleared, delivered — rather than leaving you to decode a carrier portal. If something slips, you hear it from us first, with the revised plan.
Which Indian ports and airports do you work through?
The major gateways: Nhava Sheva (JNPT), Mundra, Chennai and Cochin on the ocean side, and the main air cargo hubs. Our offices in Cochin and Mumbai sit close to two of them; the rest we cover through our clearance network. The right gateway depends on your factory and your lane, and we route accordingly.
What a quote covers, and what moves it
What actually changes the price between one quote and another?
Volume and weight set the floor, but access does most of the damage — a fourth-floor flat with no lift, a lane a container lorry cannot turn into, a factory a day’s drive from the nearest gateway. Season is the other lever: rates on most lanes climb ahead of a peak and settle again after it. When we quote we name which of these is driving your number, so you can see what would change if you moved the date or the address.
Do you need to survey the goods before you can quote?
For anything larger than a few cartons, yes. A survey is how an estimate of volume becomes a firm figure, and it is also when we find the things that change the plan — a piano, a marble table top, a wardrobe that will not come down the stairs assembled. Straightforward commercial cargo can be priced from an inventory and a set of dimensions without anyone visiting.
What is the difference between a video survey and someone coming to the house?
A video survey happens on a call: you walk through each room with your phone while the surveyor lists and measures. It is quick, it can usually be booked within a day or two, and for a typical flat it is accurate enough to price. We ask for an in-person survey where there is a loft, a basement or a store room, where items are heavy or fragile, or where an access problem needs to be seen to be believed.
What sits outside the quoted price?
Duties and taxes at the far end fall to whoever the Incoterm makes responsible, and they are shown as an estimate because the assessment is made on the day. Customs examinations, port storage caused by something outside our control, parking permits and waiting time at either address are the other common variables. Everything that can be fixed in advance is fixed; everything that cannot is named as a variable rather than allowed to appear quietly on the invoice.
Packing, crating and the awkward items
How are household goods packed for an international move?
Export packing is not domestic packing done more carefully. It assumes weeks inside a steel box, humidity, and handling by people who have never seen your things: furniture blanket-wrapped and corner-protected, upholstery bagged, mirrors and glass cartoned between corrugated board, cartons labelled against a numbered inventory. Our crew does the packing rather than the customer, because owner-packed cartons are excluded from most cargo policies.
What needs a crate rather than a carton?
Anything rigid, brittle or genuinely irreplaceable — stone and glass table tops, large mirrors, framed art, chandeliers, sculpture, and machinery with delicate housings. Crates are built to the item on packing day, and where a timber crate is going to a country that enforces ISPM 15 it is heat-treated and stamped. Crating costs more than cartoning and less than the item.
Can you ship a car or a motorcycle?
Vehicles move, but they are a customs question before they are a freight question — several countries restrict the age, the emissions standard or the side the steering is on, and India’s own rules on bringing a vehicle back are strict. A car travels in a dedicated container or on a roll-on roll-off sailing, drained of fuel, with the registration in the owner’s name. Raise it at enquiry stage: whether the vehicle can be imported at all is worth knowing before the rest of the move is booked.
Can our pets travel with the shipment?
No. Live animals never travel in a cargo container; a pet moves separately under the airline’s live-animal rules and the destination’s quarantine requirements, booked with a specialist animal-transport agent. What we do is line the two timelines up so the household goods are not delivered into an empty flat weeks before or after the family lands. Start that arrangement early — the health paperwork for an animal takes longer than most people expect.
Insurance, liability and claims
Is my shipment insured automatically?
No, and this is the most misunderstood part of freight. What comes as standard is carrier liability, which international convention caps at a level set by weight rather than by what the goods are worth — it is compensation for the carrier’s fault, not cover for your cargo. Transit insurance is a separate policy arranged before the goods move, and for household effects or anything of real value we will always recommend it.
What does transit insurance actually cover?
An all-risks policy covers physical loss or damage from an external cause during the insured journey: impact, water ingress, theft, a container lost overboard. It does not cover ordinary wear, gradual deterioration, inherent vice such as timber splitting in a dry climate, or electrical failure with no external damage to explain it. Cover is written against a valued inventory, so the figures you declare are the figures you can claim.
What does making a claim involve?
Note the damage on the delivery paperwork before the crew leaves, photograph the item where it stands and keep the packing material — an assessor will want to see how it travelled. From there we help assemble the file: the valued inventory, the photographs, a repair estimate or replacement quotation, and the delivery note. The insurer settles, not us, but we prepare and chase the claim rather than handing you a phone number and standing back.
Transit, storage and the destination end
Why do transit times slip, and what happens when they do?
Three causes account for most of it: a sailing rolled because the vessel filled, congestion at a transhipment port that has nothing to do with either end of your journey, and an examination at destination customs. Weather is the fourth — the monsoon slows the road feed into the Indian ports, and winter does the same at the northern end. We cannot stop any of that. We can tell you the day we know, with a revised date and the options, instead of letting the original date quietly pass.
What does customs at the destination want to see?
For household effects, a signed inventory that matches what is in the container, the transport document, and proof of who the goods belong to and on what basis they are entering. For commercial cargo, the invoice, packing list and whatever certificate the commodity attracts. Requirements differ by country and change without much notice, so we confirm the current list with the agent at the far end before the shipment sails rather than assuming last year’s answer still holds.
Can you store our goods between collection and delivery?
Yes, at either end of the journey. Origin storage is normal when a departure date moves; destination storage is normal when the shipment lands before the property is ready. Goods go into inventoried, sealed containers or racked units, billed by the month and usually with a minimum period, and what comes out is checked back against the list that went in.
What happens on delivery day?
The crew delivers into the rooms you point at rather than to the front door. Anything we dismantled is reassembled, beds go back together, and cartons are unpacked onto a flat surface if you have booked an unpacking service. Clearing the debris — flattened cartons, wrapping, crate timber — is usually a return visit a day or two later, because a full unpack fills a van.
Can you advise on the documentation we will need to live at the destination?
We are a relocation partner, not an immigration adviser, so that question belongs with a qualified professional in the destination country. What we do is work backwards from the start date you give us, so the shipment arrives when you are ready to receive it, and supply the shipping documents — inventory, packing list, bill of lading or air waybill — that a customs office asks for when household goods are cleared under residence rules.
Businesses, Incoterms and invoicing
We are shipping commercially for the first time — what do we need in place?
An Importer-Exporter Code from the DGFT, a GST registration, a bank account that can handle the remittance, and a plain description of the goods with an HS code if your buyer or supplier has already given you one. If a piece is missing we will tell you what to apply for and in what order. What we cannot do is file an entry without the code that identifies you to customs.
Which Incoterm should we buy or sell on?
Whichever one puts control where you want it, rather than whichever one the other side proposed. Selling EXW hands the freight decision, and the visibility that comes with it, to your buyer; selling CIF or DDP keeps both with you and lets the cost sit inside your price. We will walk through what each term makes you responsible for on your particular lane before you sign, because changing it afterwards means re-papering the deal.
How and when do we pay?
A household move is normally settled before the shipment sails or flies, because freight and clearance charges fall due well before delivery. Established trade accounts work to agreed terms against invoice. Either way you get one itemised invoice that reads line for line against the quotation — if a line appears that was not quoted, we expect you to ask, and we expect to be able to explain it.
Is GST charged on international freight?
It depends on the service, the direction of the movement and the place of supply, and the treatment has been revised more than once in recent years — some legs are zero-rated or exempt, others are not. Our invoices set out the tax applied line by line, and where the position on your particular movement is unusual we will flag it before you commit rather than after the invoice lands.
Something has gone wrong — who do we speak to?
Your coordinator first: one person holds your file, and most problems are solved the same day by the person who already knows the shipment. If that does not settle it, ask for the file to be escalated — the enquiry address and phone number in our footer both reach a manager, and this is a small enough company that a serious complaint gets to the chief executive rather than into a queue.
Each service page answers its own.
Air freight chargeable weight, LCL consolidation, duty drawback, heavy-lift surveys — the specifics sit with the service they belong to, so the answers stay precise.
Question not answered here?
Ask it directly. A coordinator reads every enquiry and replies personally — and if the answer is that we are not the right firm for your move, we will say so.
- 100% free home or video survey
- Written quote with every charge itemised
- Insured door to door, customs handled
- One coordinator from survey to delivery
Thank you — your request is in.
Your reference is —. A coordinator will be in touch shortly. Prefer to talk now? Call our team.
Tell us what you are shipping.
Send us the cargo, the origin and destination, and the date you need it there. We will come back with a practical routing and a clear quotation — not a form letter.